Transfer/Withdrawal Policy
Transfer & Withdrawal Policy
A student who requests for an internal course transfer within the College must have their existing contract terminated. This includes students who change the course or period of study (from full-time to part-time or vice versa). A new student contract will be signed based on the procedures for executing student contracts. The Refund Policy shall apply unless as otherwise agreed between the College and the Student.
All requests must be made in writing. Verbal notice is not accepted.
The student must also fulfil all the admissions criteria of the new course and will be subjected to the College’s student selection and admission procedures.
A student who withdraws from the College to enroll with another school (i.e. Discontinues all its courses with the college) shall be deemed to have withdrawn from the College and the refund policy and procedures shall apply.
For students that are under 18 years of age, written consent from the parent / legal guardian must be obtained.
Conditions for Granting Transfer and Withdrawal:
All outstanding fees must be settled prior to request for withdrawal and/or transfer
Student to fill in Student Request Form, including submission of any supporting documents and adhering to the process as stated in the Course Transfer and Withdrawal Procedures.
Student’s Pass Status
For Course Transfers
For Student’s Pass holder, course transfer is subject to ICA’s approval of the new Student’s Pass.
In the event that an application pertaining to transfer is rejected by ICA, the student pass is to be cancelled within 7 days.
For Course Withdrawals
Student’s Pass holder is required to submit his/her passport and Student’s Pass to the College for cancelation of Student’s Pass with ICA.
Timeframe for assessing and processing transfer/withdrawal cases
The entire transfer/ withdrawal process, from point of application to the final outcome, should not be more than 4 weeks. If the final outcome is not in favour of the applicant, respective staffs are to handle each situation according to the College’s dispute resolution policy and procedure.
Transfer Procedure
1. In the event that a student would want to proceed with a Course Transfer, he/she is to fill up the Student Request Form and hand it to the Administration Officer for further processing. In addition, the student would also indicate in the Student Request Form in case of a refund.
2. Any supporting documentations that are required to process the Student request must also be submitted along with the Student Request Form.
3. Supporting documents for Course Transfers should minimally include any documents that show that the student meets the minimum entry requirements for the new course that he / she is applying to, if this document is different from the one used to enroll the student to his/her original course.
4. Reasons for the Course Transfer should also be documented in the Student Request Form.
5. Upon receipt of any Student Request Form (including supporting documents if any), Administration Officer is to meet up with the student.
6. Upon approval, a Notification for Course Transfer Request will be given to the student.
Withdrawal Procedures
1. In the event that a student would want to proceed with a Course Withdrawal, he / she are to fill up the Student Request Form and hand it to the Administration Officer for further processing. In addition, the student would also fill in ‘Refund’ section in the Student Request Form in case of a refund.
2. Any supporting documentations that are required to process the Course Withdrawal must also be submitted along with the Student Request Form.
3. Reasons for the Course Withdrawal should also be documented in the Student Request Form.
4. Upon receipt of any Student Request Form (including supporting documents if any), Administration Officer is to meet up with the student.
5. An interview session with the Administration Officer will then be arranged toestablish the reasons for the application of a course withdrawal.
6. Upon approval, a Withdrawal from Course of Study Letter will be given to the student
Policy on Deferment/ Extension
The policy on deferment:
Students who join the College from the period within the first two weeks of course commencement will be considered late enrolment.
Students who join the College from the 3rd week onwards following the course commencement will be considered as deferred enrolment.
Students who are considered as deferred enrolment will need to write a letter stating the reasons for deferment to the Principal/Management team for approval.
Students will only be allowed to join the new course in the following month after approval from the Principal/Management team.
As students are given a certain time limit to enter Singapore (usually 2 months after issuance of the In-Principle Approval (IPA) letter, in sync with the validity stated on the IPA letter), students are considered as deferred enrolment should they join the College between the 3rd week of the classes and the time limit.
If there is no appearance of the students after the time limit of 2 months and there is no request of withdrawal from the students, they will be automatically deemed as withdrawn from the College. The Administration Executive will proceed to carry out the withdrawal procedures for the student.